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Time Status:

Budget Status:

Percent Complete: 36%

Start Date: 10/01/2019

End Date: 09/30/2021

The City will need to invest in standardization of its core business processes through the implementation of a new Enterprise Resource Planning system (ERP). Disparate systems and processes will be replaced with a more integrated approach to managing core processes in Finance, Budget, Purchasing, Payroll, Human Resources, Fleet Facilities and Asset Management. Implementation of a ERP solution will also enable the City to provide online service tools such as self-service for employees, online solicitation tools for vendors and standardized eGovernment tools for constituents.


The implementation of the new ERP platform will be a phased process involving Finance, Budget, Human Resources, Information Technology, and representatives from key using departments across the City. Considerable time and effort is needed to ensure the preservation of existing data and the uninterrupted functionality of these key internal services.

Phase I (Finance / Budget Staff)

- Cut-Over Planning – complete
- Go-Live Checklist – near completion
- Data import activities – near completion
- FY21 Budget and Actuals conversion – in progress
- Data conversion & validation – near completion
- Data conversion and mapping activities – near completion
- 3rd Party Data Interface – complete
- Accounts Payable Invoices – near completion
- Projects and Grants Data Import and Validation – near completion
- Post production services - started

Phase II (Human Capital Management)
- Configuration & Power User Training: HR Management Process Training – in progress
- 3rd Party Data Interface – in progress
- Data Conversion Planning & Mapping – near completion
- Configuration & Power User Training: Advanced Pay & Deductions – near completion
- Configuration & Power User Training: ExecuTime – near completion
- Forms Planning – complete
- HR / Payroll report analysis – near completion
- HR/Talent Management Configuration and Training – near completion
- ExecuTime: Configuration Testing & Validation – in progress
- End User Training (EUT) Planning & Preparation - in progress

Phase III (Enterprise Asset Management)
- GIS Power User Training – in progress
- Fundamentals Review – in progress
- Configuration & Power User Training - System Administration – in progress
- Configuration & Power User Training – Tyler 311 – in progress
- Configuration & Power User Training – Asset Maintenance – in progress
- Configuration & Power User Training – ReadyForms – complete
- Configuration & Power User Training – Inventory – started
- Current/Future State Analysis (Asset Maintenance, Inventory) – in progress
- Code Building (Public Works, Fleet, IT, Parks & Recreation) – in progress
- Power-User Training – in progress
- Data Conversion Planning & Mapping – in progress

Phase I   – 99% complete
Phase II  – 52% complete
Phase III - 33% complete
Overall Project Completion – 36.8%

Operating Budget: $ 86,000.00
Capital Budget: $ 0.00
Legend:  
Initiatives: On Target Closed Out/Completed | IP On Target/In Progress | Below Plan Behind Schedule/Late | DN Discussion NeededR/W Retreat/Workshop Item | D Delay/Hold | N No Milestone | Not Defined Not Defined
Legend:  
Initiatives: On Target Closed Out/Completed | IP On Target/In Progress | Below Plan Behind Schedule/Late | DN Discussion Needed | R/W Retreat/Workshop Item | D Delay/Hold | N No Milestone | Not Defined Not Defined

City of Coral Springs | 9500 West Sample Road, Coral Springs, FL 33065 | 954-344-1000