Residential Plan records and State retention requirements
City Clerk
Time Status:
Budget Status:
Percent Complete: 25%
Start Date: 10/01/2021
End Date: 09/30/2022
The Office of the City Clerk is the custodian of records within the City of Coral Springs, those records are maintained through the minimum State retention periods. The Office of the City Clerk is reducing the amount of records retained in offsite storage. Reducing the retention period of residential plans will facilitate the disposal of records currently located in offsite storage. By implementing State minimum retention requirements allows for a continued reduction in the amount of plan records maintained in offsite storage to reduce cost and staff resources allocated to this task.
Quater 1: The following deliverables were delivered on:
D1: Research State requirements and best practices.
D2: Draft records management recommendation report.
D3: Interview Building dept. records custodians.
D4: Present recommendations to the Building department.
D5: Receive feedback on recommendations.
D6: Come to a consensus on City’s residential plan retention periods.
Operating Budget:
Capital Budget:
Capital Budget:
Legend:
Initiatives:
Closed Out/Completed | On Target/In Progress | 
Behind Schedule/Late | 
Discussion Needed
Retreat/Workshop Item | 
Delay/Hold | 
No Milestone | 
Not Defined
Initiatives:
Closed Out/Completed | On Target/In Progress | Behind Schedule/Late | Discussion Needed Retreat/Workshop Item | Delay/Hold | No Milestone | Not DefinedLegend:
Initiatives: Closed Out/Completed | On Target/In Progress | Behind Schedule/Late | Discussion Needed | Retreat/Workshop Item | Delay/Hold | No Milestone | Not Defined
Initiatives:
Closed Out/Completed | On Target/In Progress | Behind Schedule/Late | Discussion Needed | Retreat/Workshop Item | Delay/Hold | No Milestone | Not DefinedCity of Coral Springs | 9500 West Sample Road, Coral Springs, FL 33065 | 954-344-1000