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Communicate CIP Financing Plan

City Manager's Office

Time Status:

Budget Status:

Percent Complete: 50%

Start Date: 10/01/2021

End Date: 09/30/2022

In Fiscal Year 2020, to ensure continuous funding for recurring CIP projects, the Budget and Strategy staff met with each department to review and discuss all capital projects listed on their CIP plan. During the budget process the question of “Can we afford to own what we own?” was asked. Additional facilities and radio replacement plans were identified. Approximately $5 million dollars in recurring CIP was identified and less than half of the funding was built into the City’s five-year forecast. Those projects that were found to be non-recurring or not fiscally able to support were moved to an unfunded capital list as an appendix to the CIP plan which is referenced during the budget process and throughout the year as funding becomes available for additional projects. As a result of COVID-19, staff did not want to burden residents and businesses in a year where scaling back was universally understood. However, this will be addressed with the City Commission in FY2022.

Fleet Replacement, Computer Replacement, Parks Replacement (>$350k), and Departmental Recurring CIP plans have been identified and funded.
Air Conditioning and Roof Replacement plans were created during the FY2022 budget, but not funded. Facilities is identifying A/C and Roof locations to be replaced with ARPA funds. Once those locations have been identified, the plan will be updated and the new Facilities Manager will review the plan.
Additional plans including Radios and Facilities (other than a/c & roofs) have been identified. The new Facilities Manager will be reviewing each site and will provide the information required to complete this plan. Once the items have been identified, a plan will be created. Budget will reach out to PD and fire for information required to create a Radio Replacement Plan.
Additionally, Parks is working on a inventory of all capital items to ensure all is accounted for in one of three funding sources- Recurring CIP ($805k), Recurring 64-01 ($500k), and Recurring Park's Replacement (>$350k) $542k, totaling $1.8M annually. During the FY2023 budget process, departments will again be asked to review their recurring CIP to ensure all replacements have been identified and support for the recurring projects is available.

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